Workflow and Admin Automation · Perth
Take on more work without taking on more payroll.
Most owners we meet are drowning but not quite ready to hire. Too busy to keep up, too early to justify a wage. We sit your business in that gap. We find the admin that is eating the week and hand the repeatable parts to AI built around how you already work, so you handle the growth now without adding a salary.
Start with a conversationThe problem
The week disappears into admin that does not need you
Invoices to enter and match. The same emails answered again. Data retyped from one system into another. Quotes and bookings chased by phone. It is hours every week, and none of it is the work you are good at or got into business to do.
When the load gets heavy enough, the instinct is to hire. But a wage is a big, fixed commitment for work that is mostly repetitive. There is a cheaper step before that, and when you do hire, the role already runs on a system instead of inheriting the chaos.
What we automate
Hand the repeatable parts to AI
Each of these is one clear job, built around the tools you already use. Start with one. Add more when the business is ready.
Email handling
From $1,490 setup · $249/mo care planAn AI responder connected to your inbox, trained on your business, that drafts or sends replies to common enquiries and routes the rest to you. Your team reviews and stays in control.
Invoice and receipt matching
Custom build, from $4,000AI reads incoming invoices and receipts, matches them to the right account, and flags anything that does not add up, so the dozens of manual hours a month go away and the exceptions still reach a person.
Document and form data extraction
Custom build, from $3,000Pull the details out of client forms, PDFs and attachments and land them straight in your systems, instead of someone retyping the same fields by hand.
Lead capture and follow-up
From $1,990 setup · $299/mo care planOne nurture workflow that keeps every enquiry moving after it comes in, with follow-up by email or SMS, so leads stop slipping through the cracks while you are busy on the tools.
A simple pipeline
From $1,190 setup · $199/mo care planA clear view of your enquiries and jobs so nothing gets lost between the inbox and the spreadsheet. Custom stages, lead status, a basic dashboard, and handover notes.
Missed call text back
From $490 setup · $149/mo care planWhen a call goes unanswered, an automatic text goes out so the lead is not lost to whoever picks up faster. The job is captured and you get notified.
Not sure what is worth automating first? An AI Opportunity Audit maps where AI saves you time and where it plainly does not, before you spend a dollar building anything. $1,000 to $2,000. The custom builds here, invoice matching and document extraction, can also start with a coached brain through AI Working Sessions before you commit to the full build. Start with a conversation →
How we work
We start with where the week goes, not the technology
Operations first
We look at how your business actually runs and where the time goes, then automate only the parts that pay off. If something is not worth it, we say so.
Proof before commitment
A custom build starts with a working prototype of the priority job, so you see it running on your own work before committing to the full build.
Your team stays the author
The AI does the repetitive lifting and drafts from records a person has reviewed. Your people keep the judgement and stay accountable for the work.
From our thinking
What we have learned building this
Honest notes on automating real work, written for business owners, not engineers.
Questions
Common questions
How much does AI admin automation cost for a small business in Perth?
Productised modules start at $490 setup plus $149 a month for missed call text back, and scale to a full lead nurture workflow at $1,990 setup plus $299 a month. The monthly fee is the care plan: monitoring, maintenance, and keeping the automation current. Custom builds such as invoice and receipt matching are quoted from $4,000. If you want to know what is worth automating first, an AI Opportunity Audit is $1,000 to $2,000. All prices are in Australian dollars.
What can you actually automate?
The repeatable admin that does not need human judgement: handling and routing inbox enquiries, matching invoices and receipts, extracting data from forms and PDFs, capturing and following up leads, and sending booking confirmations and reminders. We start with whichever is eating the most of your week.
Do I have to change the software I already use?
No. We build around the tools you already run, rather than asking you to move everything to something new. The aim is to fit how your business works, not to make you work around the technology.
Will this replace my staff?
No. We set AI up to draft from records a person has already reviewed, so your team stays the author and stays accountable. The AI does the repetitive lifting and your people keep the judgement. In practice it lets a small team take on more without burning out or hiring before they are ready.
How long does it take to set up?
A single productised module is usually live within one to two weeks. A custom build starts with a working prototype of the priority job, so you can see it running before committing to the full build.
Find the hours hiding in your week
Tell us where the admin is piling up. We will tell you plainly what is worth automating and what is not. No pitch, no pressure.
Start with a conversation